For more than 25 years, the Atlas Management team has provided management and human resources solutions to businesses, and employment opportunities to individuals.
We are currently hiring for an Executive Assistant for a government organization in the downtown area. This position is a long term contract with the opportunity to gain permanent employment. This organization offers growth, an exciting fast paced environment, and a great opportunity to work for the government as an Executive Assistant.
Executive Assistant
- Proficiency with building, updating, and maintaining spreadsheets, and working efficiently in multiple data bases.
- Timely management of casework, including proper documentation and case resolution.
- Responsible for research/review of case information and document findings accurately.
- Responsible for making calls to internal/external customers for case information and remain professional at all times.
- May be required to use Excel to track actions on incoming/outgoing correspondence, both paper and electronic.
- Strong verbal and written communication skills, with the ability to send clear, concise emails and respond in a timely manner.
- Be flexible and adaptable to changing work demands/tasks.
- Organization and attention to detail required.
- Utilize good time management, note-taking, email organization and distribution skills.
- Timely and Efficiently process and index documents.
- Attend staff meetings and participate in discussions.
- Required to maintain confidentiality and security of documents.
- Miscellaneous administrative tasks as required by department.
Job Requirements
- Requires 5+ years of consistent experience in administrative roles.
- Experience in corporate environment doing various administrative task.
- Calendar management.
- Ability to handle confidential information appropriately.
- Proficient at Microsoft Suite (Word, Excel, Outlook, and PowerPoint; Microsoft Project a plus.
- High degree of flexibility required.
- Excellent interpersonal skills.
- Excellent organizational skills.
- Detail-oriented.
- Ability to multi-task and work independently with minimum supervision.
- Ability to effectively communicate with all levels.
Ability to work and participate in a team environment within and across department lines.
Job Requirements:
- Manage executive schedules and travel arrangements
- Managing executive schedules and coordinate travel arrangements
- Coordinate the executive(s) travel arrangements
- Make travel arrangements for executives
- Maintain calendar; coordinate meetings and travel arrangements
- Support an executive with travel arrangements, managing calendar and scheduling meetings
- Assist other executive administrative staff and executive management
- Assist executives with travel arrangements and expense reports
- Book travel primarily for domestic travel
- Making travel arrangements and completing expense reports
- Procure travel arrangements and create travel itineraries with expense management focus
- Make travel arrangements, both domestic and international travel
- Assist with corporate travel arrangements
- Organizing domestic and international travel arrangements for the executive
- Maintain the executive’s calendar and travel logistics
- Perform all executive assistant office functions
- Make appointments and travel arrangements
- Make all necessary travel arrangements
- Maintain executive’s schedules, appointments and travel arrangements
- Making travel arrangements and prepare expense reports for executives
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